Job Description

Job Description

Job Description

Description

Contract Position through Third Party

Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the job location (i.e. plant, department, etc.).

Expected to align personal goals with OVEC/IKEC Strategic Business Plan, it’s the Mission, Vision and Values, as well as its Diversity, Equity and Inclusion efforts.

Employees are expected to actively support the OVEC-IKEC Strategic Plan . Listed below are the five sections of the plan and a brief overview of each.

• Zero Harm
  • Follow our Safety Guiding Principles
    • All injuries are preventable
    • All employees are responsible for preventing injuries
    • Plan safety into your work
    • Look out for one another
• Provider of Choice
  • Commit to being a good steward of the environment and satisfy our environmental compliance obligations
  • Be mindful of fiscal responsibilities
  • Provide quality work for a reliable and efficient product
• Culture of Engagement
  • Be positive and open to new ideas
  • Be an active listener
  • Be accountable for your position
• Operational Excellence
  • Be an active participant in training sessions and meetings
  • Be proficient at your job and know its role in how it impacts the company’s performance
  • Actively pursue and/or provide training and developmental opportunities for yourself and others
• Continuous Improvement 
  • Continuously seek and embrace change
  • Create solutions to problems
  • Be engaged and take an active role in continuous improvement activities

Employees are expected to follow the content of the Gears for Success booklet, including embracing Our Values. The Gears for Success contains the following five “gears” and describes our cultural expectations at OVEC-IKEC.

• Vision
  • Promote a safe, reliable and cost-effective culture
  • Be a collaborative team player
  • Understand what excellence looks like and strive to reach it
• Leadership
  • Understand that everyone has a leadership role
  • Cast a positive shadow
  • Be professional and respectful of others in your behaviors and communications with others
• Employee Engagement
  • Be coachable – accept coaching and feedback to improve not only your performance, but that of the entire team. Utilize the OVEC coaching model .
  • Be self-motivated, adaptable, actively engaged and proactive
  • Cooperate with others
• Accountability
  • Be accountable – take pride, ownership and responsibility in the work that you do
  • Be timely and punctual
  • Be productive
• Continuous Improvement
  • Develop and maintain a cross-functional, helping behavior
  • Bring solutions to problems
  • Relentlessly pursue improvement to our production processes

Employees are expected to follow the contents of the OVEC-IKEC Code of Business Conduct . The Code defines both the ethical and legal standards by which employees are expected to operate every day. It is the responsibility of each of us to maintain the highest level of personal integrity in all of our work efforts.

Key Responsibilities

Position Summary

The Augmented Administrative Associate performs a range of administrative duties of varying complexity, dependent upon experience and education. Responsibilities may include more advanced and accountable tasks requiring sound judgment and attention to detail. Work is performed under supervision and in accordance with established procedures and company policies.

Key Responsibilities

• Execute routine administrative tasks following clearly defined procedures.
• Compile and review reports, including Maximo system outputs; ensure necessary corrections are made.
• Support document processing, proofreading, ledger posting, data sorting, summarization, and calculations.
• Manage filing systems and retrieve information in both physical and electronic formats.
• Assist in preparing departmental reports and correspondence.
• Handle incoming and outgoing communications: answer phones, take messages, manage email correspondence, and distribute mail.
• Enter data using computer and operate various office equipment (e.g., printers, copiers, scanners).
• Adhere to company procedures, safety rules, and operational standards.
• Report irregularities and abnormal conditions promptly.
• Collaborate with staff members and assist in training peers or new employees.
• Maintain confidentiality of sensitive company data and information.
• Perform similar or lower-level duties as required to support departmental operations.

Communication & Interpersonal Skills

• Demonstrate clear and courteous verbal and written communication.
• Accurately record messages and relay information with professionalism.
• Foster a cooperative and productive work environment.
• Provide assistance to staff members to ensure departmental efficiency.
• Recognize when to escalate inquiries or issues to appropriate personnel.

Skills, Knowledge & Expertise

MINIMUM QUALIFICATIONS:

 

• Must possess a working knowledge of software used by the Company; possess the ability to organize data and processes and communicate effectively, both orally and in writing. 
• Through a combination of education and/or experience, must have sufficient knowledge and skills to perform the duties and/or responsibilities listed above as well as the ability to acquire the necessary knowledge and skills to perform the duties and/or responsibilities of a higher classification in the line of promotion.
• High School Diploma or GED required.
• Computer skills and clerical experience preferred .

Job Benefits

This is a contract position and is not eligible for full-time benefits equivalent to that of a regular employee. However, as an augmented employee, the successful candidate will be eligible for:

• Paid Days Off*
• Holidays
• Vacation*
• Monetary incentives/Employee Incentive Plan

*After successful completion of a probationary period.

Job Tags

Full time, Contract work, Work at office,

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