Job Description

Overview

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions.

At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.

Eastdil Secured is currently seeking a Human Resources Administrator out of our New York office.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Day-to-day HR responsibilities

• Act as an interface to provide first level customer service to internal clients ensuring clear communication and timely resolution.
• Provide administrative and operational support to members of the HR team and assist with HR projects, as needed.
• Maintain and manage HR team calendar to facilitate team efficiency.
• Help maintain and audit HR files to ensure smooth operation and appropriately manage risk.
• Assist with the coordination for long and short-term HR projects, including annual certifications and trainings.
• Manage HR related communications to disseminate information company wide.
• Manage the HR inbox and answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintain the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

General and Campus Recruiting

• Provide support to general recruitment, which could include tracking resume submissions and feedback and coordination of interview logistics.
• Provide support to campus recruiting, which could include supporting Talent Acquisition Manager during peak recruiting season and summer intern and analyst programs with ad-hoc projects.
• Provide backup to Talent Acquisition Manager on administrative tasks.

Onboarding and Offboarding

• Assist with the onboarding of new employees, including IT requests, orientation, new hire forms and set-up and filing of employee personnel folder.
• Assist with the offboarding of employees, including IT requests, exit interview scheduling and archiving of employee personnel folders.

Talent Development / Compensation

• Assist with coordination of meeting logistics and preparation of materials to support all processes which include performance reviews, promotions, and compensation

Education and Qualifications

• Bachelor’s Degree, preferred

Experience, Skills and Competencies Required

• Professional demeanor
• Positive attitude with the ability to self-motivate
• Excellent organizational and time-management skills, with the ability to prioritize workload, multi-task and work under pressure to meet deadlines
• Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
• Maintain integrity and confidentiality of human resource files and records
• Ability to communicate clearly
• Strong problem solving and time management skills
• Self-starter who works well independently and uses sound judgement to adapt and apply various processes and guidelines
• Ability to work across different styles and adapt quickly to a dynamic office culture
• Proficient in MS Office (Outlook, Concur, Excel, Word and PowerPoint)

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

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