Job Description

Job Description

About Us

Ridgeview Mission Critical is a growing electrical contractor providing high-quality electrical services for commercial, industrial, and mission-critical projects. We take pride in our commitment to safety, teamwork, and operational excellence. As we expand, we’re looking for motivated team members who want to grow with us. Our team is tight-knit, solutions-driven, and passionate about doing the job right. If you're looking for a place where your work truly makes an impact, we want to hear from you.

Position Summary

The Office Manager will play a vital role in supporting the office, field teams, and HR operations. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively across departments. The ideal candidate is proactive, tech-savvy, and comfortable juggling a variety of administrative tasks in a fast-paced construction environment.

Key Responsibilities

HR & Onboarding Support

• Coordinate onboarding of new employees in collaboration with the HR department and hiring managers.
• Assist new hires with required paperwork and system setup.

Vendor & Subcontractor Setup

• Collect and track W-9s and Certificates of Insurance (COIs) from vendors and subcontractors.
• Enter and maintain vendor/subcontractor information in accounting and project management software.
• Monitor COI expiration dates and follow up on renewals.

Timekeeping & Payroll Coordination

• Review weekly timecards for accuracy and completeness.
• Follow up with field staff on missing or incorrect entries.
• Respond to employee questions related to timecards, pay periods, and payroll discrepancies.

Scheduling & Office Operations

• Schedule and coordinate field team trainings, safety meetings, and certifications as needed.
• Maintain office supply inventory and reorder materials when necessary.
• Provide general administrative support to office and project management teams as needed.

What We're Looking For

• 3+ years of administrative/office management experience, preferably in the construction or electrical industry.
• Union payroll and benefits experience preferred
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction software is a plus (e.g., Procore, Sage, etc.).
• Detail-oriented and able to manage multiple tasks independently.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Bi-lingual (Spanish/English) a big plus!

What We Offer

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with employer match
• Paid time off and holidays
• Growth opportunities in a supportive, team-oriented environment

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