Job Description
The Position Principal Administrative Business Partner (ABP) - AR-LA-MS and AL-FL Panhandle Ecosystems Position Overview The Principal Administrative Business Partner will support the Customer Engagement (CE) field organization by anticipating, assessing, and fulfilling stakeholder needs proactively, in a well-organized, customer-centric manner. This position reports to the Southern Stars Regional Operations Director and will play a key role in meetings and events, coordinating scheduling processes, and providing business partnership within CE Operations.
Administrative - Provide administrative partnership to the assigned leader, inclusive of calendaring, communications, meeting planning, and other administrative tasks as needed
- Independently manage assigned leader calendaring and scheduling with various leadership levels of internal and external stakeholders, with a high level of confidentiality and proactivity
- Plan, schedule, and coordinate team & LT meetings
- Act as "go-to-person" for general administrative questions or other inquiries (including extensive knowledge of GNE policies)
- Maintain key document warehousing, and distribution lists for the teams
- May participate in special projects to partner with the Leadership Team or team initiatives
Communications - Draft clear and effective communications
- Present ideas to leadership with a strong presence and verbal communication skills
- Partner with internal stakeholder groups to track, manage, prepare, and support various projects, engagements, and communication channels
- Coordinate collecting and implementing feedback for communications and surveys when applicable
Collaboration - Leverage a wide network across the organization to influence effective stakeholder engagement and connection
- Work proactively with leadership and partners regularly to schedule, plan, and coordinate high-impact meetings and presentations
- Demonstrate strong planning & project management skills with effective follow-up across functional groups
Operations - Assist the team in various administrative or operational activities such as coordinating agendas, gathering meeting information, editing departmental materials, channeling communication between the department and other Genentech groups, etc.
- Synthesize meeting minutes & feedback; develop outputs for the team (slides, summaries)
- Collate and track high-level timelines and milestones for key team deliverables
- May participate in special projects to support CE initiatives
- Partner closely with the following departments on applicable business matters, updates, and troubleshooting: HR, IT, Procurement, Finance, FAI, Meeting Services, Offsite Meetings Team, and Compliance
Internal Event Planning & Execution - Handle logistics for team meetings including sourcing, contracting, rooming lists, registration, communicating logistics, surveys, group activities, dinners, budget, invoice review and payment
- Coordinate with internal administrative teams to support field-to-home office engagements, including listening tours and roundtables
- Execute team building, culture, wellness, and development activities to support employee engagement as needed
External Event Coordination - Coordinate with external administrative teams of key customers to facilitate in-office meetings, events, local programs, and gatherings at special congresses
- Lead planning/logistics for charitable or community events or outreach across therapeutic areas, in collaboration with local teams
- Support contract or funding requests as they relate to various team activities (e.g., HCP presentations, etc.)
Hiring & On-Boarding - Coordinate recruitment activities including: securing space, scheduling interviews, hangouts, communicating logistics to candidates and interviewers
- Responsible for training new ABP team members on company and departmental administrative and general processes, systems, practices, tools, and standards
- Ensure the assigned team has the required office equipment and materials appropriate to the team's work
Location: Remote - assignment is dependent on business needs. Applicants must be able to provide support to the Central and Eastern time zones. This position will partner with the AR-LA-MS and AL-FL Panhandle Ecosystems. Up to 25% of business travel will be required by air or car for internal and external meetings. Living in the Southern Stars region (Southeast) would be a plus.
Who You Are: - Minimum 3-5 years of administrative experience supporting Senior Management, preferably with field teams
- Ability to work across US time zones, dependent on assignment, is required.
- Familiarity with the Genentech organization is strongly preferred
- Previous experience must include responsibilities for managing confidential information
- Ability to plan, coordinate, organize, and prioritize work within and across functional groups and execute strategically.
- Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
- In-depth knowledge of gSuite Tools (including gMail, gCal, gSheets, gSlides, gMeet)
- BS/BA degree or equivalent industry experience
- Business travel, by air or car, is required for occasional internal and external business meetings
Preferred Qualifications: - Strategic Agility: Demonstrated ability to make sound decisions by prioritizing effectively, understanding interdependencies, adapting messages to diverse audiences, and adjusting strategies or operational approaches to align with evolving business needs.
- Communication & Professionalism: Strong written and verbal communication skills with the ability to represent Genentech positively and professionally during internal and external engagements.
- Teamwork & Collaboration: Proven ability to cultivate and leverage a broad organizational network, navigate formal and informal structures, and contribute to business needs through strong collaborative efforts.
- Project Management & Operational Excellence: Expertise in project management methodologies, strategic planning, and operational execution, with proficiency in agile practices, creating comprehensive plans, and delivering high-quality, timely deliverables using efficient processes and tools.
There are no relocation benefits available for this role.
The expected salary range for this position based on the primary location of AK, MS, LA, AL, FL, or CA is $78,100.00 - $145,000.00.
Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
Benefits
Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.
If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants .
Job Tags
Contract work, Work at office, Local area, Remote work, Home office, Relocation package,