Job Description

Job Summary:

The Senior Payroll Coordinator is responsible for supporting and executing all payroll operations for both legal and non-legal staff using the Paycom payroll system. This includes processing payroll, managing benefit and deduction changes, ensuring tax compliance, and assisting with quarterly and annual reporting, including W-2 forms.

The Senior Payroll Coordinator reports directly to the Firm Controller and provides reports to the Executive Director and Director of Human Resources. This role works closely with HR and Accounting to maintain payroll accuracy, compliance, and operational efficiency

Key Responsibilities:

• Process bi-weekly and monthly payrolls
• Process bonus payrolls as needed
• Issue manual checks when required
• Maintain and update employee payroll records
• Review and submit pay and tax status changes for approval
• Handle voluntary and involuntary deductions, including:

-Benefit deductions

-Garnishments and related payments

• Manage e-TRAC enrollments, updates, and funding reports
• Ensure payroll data accuracy and compliance
• Manage voided checks and stop payments
• Process miscellaneous payroll changes
• Fulfill ad-hoc payroll report requests promptly
• Coordinate London payroll funding
• Support the timely posting of G/L entries into the accounting system
• Assist in calculating eligible earnings for profit-sharing distributions
• Assist with annual 401(k) and workers’ compensation audits
• Ensure compliance with federal, state, and local tax regulations

-Coordinate with Paycom on tax filings

-Reconcile quarterly and annual tax reports and W-2 forms

-Implement ACA requirements for W-2 healthcare cost reporting

• Collaborate with HR and Accounting on all payroll matters
• Provide wire instructions for net payroll to Accounts Payable
• Submit 401(k) funding amounts to Accounts Payable and funding files to Fidelity
• Manage monthly retired partner payments
• Support various special projects as assigned

Ideal Candidate Qualifications:

• Ability to foster strong working relationships with team members, leadership, and vendors
• Familiarity with payroll reconciliation and accounting processes
• Strong time management and ability to meet reporting deadlines
• Knowledge of 401(k) compliance, including funding timelines and contribution limits

Additional Responsibilities:

• Perform other duties as assigned to meet business needs
• Provide support to colleagues in the department as needed

Required Skills & Experience:

• 10+ years running payroll
• Experience with Elite 3E
• Proficiency in Paycom
• Strong skills in Microsoft Word and Excel
• Law firm experience is preferred

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