Job Description

SUMMARY DESCRIPTION:

The Education Coordinator is responsible for coordinating registration, abstracts submissions, and poster presentations for various meetings throughout the year. Additionally, the Education Coordinator serves as the primary staff liaison for several councils, facilitating council activities, and overseeing the planning and executing of council meetings. The role also includes providing support on a range of other education-related projects as-needed.

RESPONSIBILITIES:

• Manage the abstract submission process by configuring the vent software for abstract submissions and the review/ selection process with the volunteers. Answer questions via phone and email to assist individuals in submitting abstracts and volunteers in completing reviews.
• Coordinate the abstracts awards and manage the volunteer judging process.
• Prepare the document of accepted abstracts for online publication in the journal.
• Administer the registration process for all meetings including setting up registration in the association management system (AMS), preparing the name badge system, managing onsite registration, and answering questions related to registration leading up to and during events.
• Serve as staff liaison to select AAP Councils holding leadership calls on a monthly or bimonthly basis (every other month) and assisting with elections, project management, resource development, and educational/ networking activities at the Annual Meeting for the councils as necessary. The councils are subgroups of the membership and typically the council members perform the majority of the work with AAP staff support:

- Administrative Directors Council

- Resident/ Fellow Council

- Junior Faculty Council

- VA Council

• Ordering supplies and stamps for the AAP office on an as-needed basis.
• Other duties as assigned.

QUALIFICATIONS:

• 1-2 years of association experience preferred. New graduates with an interest in education and/ or nonprofits welcome.
• Demonstrates logical, sequential thinking with a proactive, self-directed approach to projects and solution finding. Must be able to handle multiple priorities and deadlines, functioning well autonomously and as a team member.
• Highly dependable and reliable with regard to work schedule and ability to meet project deadlines.
• Proficient in Microsoft Office applications.
• Strong communication, writing, and organizational skills.
• Excellent customer service skills.
• Bachelor's degree from an accredited institution or equivalent combination of association experience and education.

The AAP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The AAP complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business . 

SALARY INFORMATION: The annual salary for this position is $40,000-50,000 based on experience. In addition to your compensation, you will be eligible to receive the benefits that are offered to all AAP full time employees, including paid holidays, vacation time, sick time, insurance benefits (health, life, dental, STD, LTD, AD&D), retirement benefits (generous 7% 401k contribution), professional development opportunities, and others. We are currently offering AAP staff a hybrid work environment with work-from-home (3 days a week) and in-office collaboration days (2 days a week).

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